How To Cancel PO In SAP

In many cases we will encounter cases that will require a PO (Purchase Order) cancellation procedure, for example when a vendor is not able to fulfill the outstanding quantity stated in a PO, then PO cancellation procedure is needed.
Because The SAP is not allow us to delete a PO and that’s why we can only cancel the PO.
Now there are 2 approches/best practices to cancel a PO.
1. Mark the PO as delivery completed, when we do this the PR will not be opened again.
2. Mark the deletion of PO line item, PR will be opened again and we can create a new PO based on this PR.

Now here’s how you do it.
1. Go To SAP Menu > Materials Management > Purchasing Order > Change

2. Input the PO number you want to change (Shift + f5).
3. Now there are 2 cases for PO Cancellation, the first one is we cancel the PO and also the origin PR by clicking the Delivery Completed checkbox. The second case is we cancel the PO but we re open the PR, this is done by deleting the PO line item.

After you delete the line item, just click save.

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